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When the person data is imported through the automated workflows, some data remains to be collected, for example to manually add persons that are not registered in the AD or HR system. 

For more information on the roles in the workflows, see System roles.

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Use cases

 Use case: Enter person data manually

Standard workflow:


ActorActionOption
1User administratorIn PRIME Explorer: Adds a new person and enters the person data.-
2PRIMESaves the person data.-
 Use case: A person needs a new role

Sometimes a user needs to be assigned a new system role, for example to be allowed to approve employee card requests or to use the User Self-Service Portal. This process provides the possibility to assign or withdraw roles to a user.

Standard workflow:


ActorActionOption
1User administratorBrowses for the person. Clicks Modify user roles, and selects the applicable roles.

-

2PRIMESaves the new roles.-

Optional use cases

Normally, setting persons to active/inactive is managed in the AD or HR system and handled in PRIME via the automatic import. Optionally, they can be available in PRIME Explorer as manual processes. 

 Optional use case: A person is on temporary leave

Standard workflow:


ActorActionOption
1User administratorIn PRIME Explorer: Browses for the person and clicks Deactivate.

Normally handled via the automatic data import



2PRIMESets employee to Inactive, removes all roles.
3PRIMEIf any connected cards are found, those are locked.
 Optional use case: A person comes back after being on temporary leave

Standard workflow:


ActorActionOption
1User administratorIn PRIME Explorer: Browses for the person and clicks Activate.

Normally handled via the automatic data import

2PRIME

Sets the user to Active.

If USSP is used, then PRIME gives the user the Self-Service User role.


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