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Set up lookup table template in Identity Manager

This article describes how to configure templates for lookup tables in Smart ID Identity Manager. this is done in Identity Manager Admin. The actual values of these lookup tables can then be entered in Identity Manager Operator.

Lookup table entries can be used to create selection lists for any kind of user-defined objects. For example, a list of departments, or a list of addresses for locations. Lookup tables provide a mechanism to add a generic set of data, which can be used in a search within a form.


Before setting up the template, make sure that the following things apply:

Step-by-step instruction

Log in to Identity Manager Admin
  1. Log in to Identity Manager Admin as an admin user.
Add lookup table template
  1. In Identity Manager Admin, go to Home > Lookup Tables.

  2. To add a lookup table template:

    1. Click +New. Enter a Name and a Description.

    2. Select a Data Pool. The data pool must be of the "Lookup Table" data source type.

    3. Click Save+Edit.
      The Lookup Table panel is shown.

  3. To edit an existing lookup table template, double-click on its name.
Add state graph
  1. Objects of a lookup table do not have any state, so select StatelessStateGraphDefinition in the State Graph selection box.
Select New-process

Select a process for creating a new instance of a lookup table. This process is started when a user selects the template in Identity Manager and clicks NEW:

  1. In Process, select a process in the selection box.
Set quick search fields

Select the data pool fields that are to be used in the quick search in the Home tab of Identity Manager:

  1. Click Field Selection.
  2. Check the fields to be used in quick search.
  3. If you want to change the view order, select a field, and move it up or down with the arrow buttons.
  4. Click OK.
Add permissions

To specify which users and roles shall have read access to the template:

  1. Go to the Permissions tab.
  2. Click on the users in the Read area.
  3. To add permissions for a specific user, click the Add user icon and select the user in the drop-down list.
  4. To add permissions for a role, click the Add role icon and select the role in the drop-down list.
For each state: set form and processes

For each state of the object, select a form for how to display the object in this state. Also select processes to be started for commands like Save and Delete:

  1. Go to the tab for the specific state, for example Active.
  2. In Form, select the form to display the object contents of this type in the given state.
  3. If you want to specify processes that shall be started for Default Commands, such as Save and Delete, select those processes in the drop-down lists.

    In Identity Manager, the default commands are displayed as symbols above the panel. These commands can have different effects depending on the current state.

  4. If you want to offer another command in Identity Manager for the given state, click + in Additional Commands. Select the Process to be displayed. Optionally, to copy data from a data pool to the start form of the process, choose a Mapping.

    In Identity Manager, the added commands will be shown in the What do you want to do? panel on the right.

Save the identity template
  1. Click Save.
    If any mandatory settings are missing, an error message will be shown. Otherwise, there will be a message saying Successful saving.

Additional information

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